Niagara Falls

Speaker Resources

IAAO would like to thank all those who have agreed to speak at the 85th Annual International Conference on Assessment Administration, September 8-11, 2019 at the Scotiabank Centre in Niagara Falls, Ontario. The IAAO Executive Board and the Conference Committee greatly appreciate your time and efforts to ensure that this year’s conference provides professional and engaging educational sessions.

Please note the following important dates and deadlines

BY APRIL 17, 2019

  • Provide biographical information for your introduction. Submission should be approximately 200 words or less (1,200 characters).
  • Submit the Presenter Letter of Agreement. This document allows IAAO to place your presentation and/or paper on the conference proceedings which are made available to all attendees. Agreement to present at the conference implies this release unless otherwise arranged. (Note: if you submitted the original abstract, your Letter of Agreement was received as a part of that submission.) 

IN JULY, 2019

  • Presenters will be provided the name and contact information of their session moderator. This person will lend support to the logistics of the session including providing introductions and helping to lead any question/answer period.

BY AUGUST 8, 2019

  • Submit an electronic copy of your fully developed presentation (PowerPoint) and an accompanying narrative or paper in PDF format. Presenters should use the provided PowerPoint slide template for their visual presentation. The slide template and instructions can be found here. Presentations should be uploaded to IAAO's Dropbox folder.
Attendees will be able to access conference proceedings upon arrival at the conference via a mobile app. Presentations must be received by August 8 to guarantee inclusion in mobile app and in the conference proceedings.

SEPTEMBER 8-11, 2019 (at the Conference)

  • PLAN TO CHECK IN 30 MINUTES BEFORE YOUR SESSION. Conference Committee members will be in the Speaker Ready Room, # 203 on the second floor of the Scotiabank Centre in Niagara Falls, to greet you and provide any last-minute instructions or changes.

REMEMBER TO BRING YOUR PRESENTATION TO NIAGARA FALLS ON A FLASH DRIVE FOR USE DURING YOUR SESSION.

Notify IAAO of any special room set up or audio-visual requirements for your presentation, by contacting Leann Ritter (ritter@iaao.org). Standard set-up for education session rooms will be:

  • Podium with microphone
  • Lavaliere microphone
  • Laptop computer with PowerPoint (bring your presentation on a flash drive)
  • LCD projector with remote control
  • Laser pointer
  • Screen

Due to the short turnaround between some sessions, the laptop provided by IAAO must be used. Do not plan to substitute your own unless arranged for in advance. If you have questions about connections or equipment, email ritter@iaao.org

SESSION ROOMS WILL NOT HAVE INTERNET ACCESS UNLESS REQUIRED AND ARRANGED FOR IN ADVANCE AND MAY RESULT IN ADDITIONAL COSTS TO THE PRESENTER.

EXHIBITOR SOLUTIONS TRACK

Costs for any additional audio-visual / technology / Internet must be covered in advance by the presenters.

PRESENTERS MUST REGISTER FOR CONFERENCE*

All presenters are expected to register for the conference. The IAAO Executive Board has approved a discounted rate of $200 off the regular posted rate for a limited number of speakers. Other discounted rates (e.g. exhibitors) will take precedence.

*Presenters participating only in their own session can indicate such on the hard copy registration form and no fee will apply. Presenters receiving a discounted registration fee are expected to meet all deadlines or the full conference fee may be assessed.

To register for the conference online, click on the “Login to Register” button. After mid-April, speaker discounted registration rates will appear. To register via hard copy, download the paper form. Write in a rate of $200 off the current applicable rate (time frame and member or nonmember) and write “Speaker” below the rate. Registration fees increase as the conference start date approaches.

Scholarships for conference attendance may be available and more information is available on the website.

KEYS TO AN EFFECTIVE PRESENTATION

  • Use the microphone. Not everyone shares the same ability to hear you.
  • Test the audio-visual equipment prior to the start of the session. 
  • Begin and end on time. In some instances, time between sessions will only be 15 minutes.
  • NO COMMERCIALS PLEASE! The purpose of the conference educational sessions is to educate participants and express ideas, not to demonstrate or sell products. Remember the best “advertisement” is to deliver a relevant, timely presentation. Note: This does not apply to presentations in the Exhibitor Solutions track. 
  • Involve the audience. Participants learn through engagement. Panel sessions should be a lively exchange that stimulates participant discussion. Panelists may disagree; however, avoid being argumentative, engaging in personal attacks or making “inside jokes.” ​

Working with your Moderator 

  • Talk with the moderator in advance and get together (in person or by conference call) with any other presenters or panelists to go over proposed topics and discussion points. Familiarize yourself with the important points the other speakers will be covering. 
  • Inform your moderator how you prefer to handle questions. Question and answer interaction generally works best at the end of a session. Repeat each audience question before answering. 
Any proposed changes to a session, including the addition of speakers to the presentation, must be pre-approved by IAAO.

Interested in promoting your presentation?

IAAO has presenter “badges” available.  Feel free to download a jpg image or a png image for your email signature to let others know of your presentation.